Board: Jun 10

BOARD MEETING MINUTES
WEKIVA GOLF VILLAS HOMEOWNERS ASSOCIATION
June 10, 2020

Meeting called to order 6:30 p.m. by Steve Tretter.

Attendees: Steve Tretter, Larry Skinner, Ken Krause, Kirk Kief, Wendy Kief, Patrice Burke, John Carter

Introduction of current Board Members. Steve Tretter, president; Ken Krause, secretary; Larry Skinner, treasurer.

Steve stated that we must physically hold a meeting to be valid. Virtual, electronic, or remote meetings must have at least 1 board member hosting a meeting, the others can attend by phone. This is bare minimum compliance.

Steve motioned a vote to be taken prohibiting smoking at pool and a sign advising members of it. We voted unanimously to prohibit smoking.

There was a concern that our liability insurance or a fidelity bond may not cover members of the board that were responsible for the funds provided by members dues. Larry stated that we were covered since 2013. No further action necessary. Larry confirmed our State Corporation annual report was up to date.

We voted to all 4 board members having access and full rights to the new Dropbox registered to secretary@wekivagolfvillas. Credentials will be made available to Board Members soon.

The board addressed 2 online meetings on Feb. 24 and Mar. 31 The content of these meetings were mainly the Election of officers. The board voted to confirm the current board members elections.

The Board also addressed a previous meeting on Nov 27,2019 One issue was a resident is delinquent on their pool dues. The issue was elevated to include administrative fees, penalties and legal fees to about $700. Minutes from Nov, 27 meeting were also voted on and approved.

Landscaping improvements were described in and around pool area. We talked about intruders climbing the exterior wall and climbing on roof of sheltered area. To prevent this from re-occurring, we are trying to think of an aesthetic solution to inhibit trespassing and injuries.

The subject of equipment needed for Board members was discussed. We decided that printing will be done by having a 3rd party like UPS store to print what we need. Board Members are currently using their personal laptops to do Pool business. We will add printing expenses and determine if we need to purchase a printer.

Steve proposed the need to change locks and keys at the pool. This was explained as necessary because of loss, intrusion by non-members, etc. The change would occur at a later date this year yet to be determined. Key cost would be no charge if the old key is surrendered. The new key number will be assigned to the pool member. If a key is lost new keys will cost $50. The old key will be destroyed because its use could confuse and frustrate the user.

Our water meters may need to be relocated at an approximate cost of $1000. While discussing this possible relocation, we thought it would be a good idea to confirm if we are being billed for sewage on the secondary meter.

The main structure roof is 30-40 years old and needs replacement. Larry researched and produced estimates to replace and roof both structures at the pool. Estimate for both roofs was $4940.00. We discussed getting more bids which should include a metal roof estimate. Larry said he will get more cost estimates.

The need for a CPA for pool business was discussed. Larry will try to get some action from our current CPA regarding a balance sheet that needs to be produced.

Duplication of Effort: For now we agreed to include other board members by email, when we take some action: This will alert others that someone is taking responsibility for an issue.

Meeting adjourned at 7:57 PM