Board: Feb 20

BOARD MEETING MINUTES
WEKIVA GOLF VILLAS HOMEOWNERS’ ASSOCIATION
FEBRUARY 20, 2014

A board meeting of the Wekiva Golf Villas Homeowners’ Association took place on Thursday, February 20, 2014 at the Wekiva Golf Villas Community Pool in Longwood, Florida.

John Ewseychik called the meeting to order at 7:01 p.m. Also present at the meeting were Elaine Curran, Kirk Kief, John Carter and Rebecca Viola.

Agenda for the evening was to allow newly appointed president, John Ewseychik, to be brought up-to-speed on current issues surrounding the HOA and community pool.

Pool area and decking were reviewed. Kirk reminds of issue with addressing slick spots on gazebo. John E. will call the vendor to try to get some remedial action. John C. reminds that contact info for the vendor is on the website.

Variable speed pump was installed and the project is completed. Total cost was $1,222, slightly higher than originally anticipated. Kirk advises that some wood decking that the pump sits upon was also removed and replaced.

John E. questioned the current status of the status of the shell of the pool. Board members in attendance are uncertain. John E. will want to speak with Barry Winn to confirm.

Fencing between pool and adjacent neighbor property line. Rebecca will provide survey for review with John E. John E. would ideally want a wall. This is cost prohibitive. Vinyl doesn’t go with architectural theme of neighborhood. John would like to paint. Elaine questions a different type of vinyl or composite material different than wood. John feels it will prove cost prohibitive. Kirk wants to research material use further in terms of cost.

Architectural control and landscaping. Wekiva Hunt Club Community Association (WHCCA) should enforce architectural control but don’t always. John E. notes York and Wyndham well maintained with few cars on street. Feels Albrighton not as well maintained and curb side parking is an issue. Lawns on Albrighton an issue as well. John E. wants to pursue WHCCA enforcing regulations as they should. Wants to send friendly letter to all residents so occupants understand parking issue. All agree that he can pursue WHCCA involvement.

John C. has opportunity to voice concerns re rentals. Provides history of issues concerning contacting renters, parking issues, garbage pickup. He feels that as an HOA we should know who is living in our neighborhoods. Absentee owners don’t forward info on to tenants and no ability for HOA to contact. Feels Board has duty to find out who is living in the properties. Owners should have duty to verify back to Board that tenants aware of covenants, parking, bylaws. We should have names and contact numbers to reach tenants.

Per John E., HOA covenants and bylaws apply to all homes regardless of whether members of pool.

John E. notes the property owner/landlord should be responsible to HOA and contact should be thru owner and owner should be responsive to our needs. Concedes this doesn’t always happen.

John C. confident that bylaws don’t address the issue. Notes 3 members of board can amend bylaws.

Elaine feels this would create a lot of work without results. Rebecca questions how to monitor and enforce information on the rentals and consequences of failure to do so. John E. feels it’s reasonable to ask for contact info of one resident who can be immediately reached. John C. requests that the tenants confirm they have read and acknowledged covenants and bylaws. John C. points out the information is readily accessible online but nobody knows website because no signage. John E. motions that we move forward with updating signage and all members agree.

John E. will speak with Linda at WHCCA for sample language they use and inquire how they address issue. Voices concerns about WHCCA not providing services and enforcement oversight to Wekiva Golf Villas as other areas.

John E. proposes that he will be the collector of funds. Elaine is fine with this.

Kirk motions that minutes from 1/22/14 and 2/20/14 Board Meetings be approved. Elaine seconds. All in favor. Motion carries.

There are no other new or pending matters.

Kirk moves to adjourn the meeting at 7:41 p.m. John E. seconds. Meeting adjourned 7:41 p.m.