Board: Jun 12

BOARD MEETING MINUTES
WEKIVA GOLF VILLAS HOMEOWNERS’ ASSOCIATION
JUNE 12, 2014

A board meeting of the Wekiva Golf Villas Homeowners’ Association took place on Thursday, June 12, 2014 at the Wekiva Golf Villas Community Pool in Longwood, Florida.

John Ewseychik called the meeting to order at 6:35 p.m. Also present at the meeting were Elaine Curran, Steve Tretter and Rebecca Viola.

Agenda for the evening was to discuss improvements on the property, including replacement fencing, key access, signage, lighting and miscellaneous repairs.

Options were discussed for replacement of the fencing on the property line between pool property and 205 Albrighton Court. Options include PVC, available in white, beige or brown. Neither John nor Steve prefer the PVC option. It is agreed between the board members that we will obtain 3 quotes for both site-built and pre-fab dog-eared planks. Quotes will be obtained from Rose Fencing, Dave our handyman, and a third company identity yet to be determined. Quotes will be distributed via email for vote of the members to move forward with replacement. This course of action is unanimously agreed upon by the board members present.

We will move forward with a re-key of the front gate access and bathrooms with Armstrong. Steve will obtain an additional quote for a security plate at the gate access, which he anticipates will approximate $100. Once the re-key has been completed, we will obtain new numbered keys from Armstrong and the board members will divide up existing residents to distribute new keys.

With regard to new signage, Steve proposes move forward with installation of Neighborhood Watch signs. He believes that the Neighborhood Watch program requires participation of 50% of the residents to officially have the program. He anticipates we can get 50% participation on Albrighton Court. Steve proposes installation of 4 Neighborhood Watch signs (one at entrance to Albrighton, one near gate entrance, one facing parking lot, and one facing Wekiva Trail), 1 No Parking in Grass sign, 1 Private Property sign at gate entrance. John and Rebecca feel that 4 Neighborhood Watch signs are excessive and propose 2 such signs, and an added Private Property sign attached to the gazebo facing Wekiva Trail. Anticipated cost:

Two neighborhood watch – $25 each
No parking on grass – $23
No trespassing signs at the gate and on the pavilion – $25+ each
Overlay option on all signs for vandal resistance – $10 per sign

We will replace the Rules and Regulations sign on the building with a standardized sign made for community pools.

Building needs pressure washed. Steve has a cleaning agent that is sprayed on roof without pressure. He has to put together a handwritten receipt for additional expenses. Ceiling inside the pool room starting to come down. Dave the handyman has provided a proposal to scrape ceiling, repair and paint for $260. Estimate from Dave to remove rust from gate; prime and paint is $150. Steve would wait until after the lock work done to have gate assembly work done. In timer room the ceiling is falling in at the corner and Dave will repair and add an attic access for future access for $125. All 4 members in agreement to make these necessary repairs.

Steve discusses LED flood lights through howardlighting.com. Lights are 3,000 lumens at accost of $93 per flood light. Steve proposes 5 new lights. All 4 members in agreement to make this purchase and installation of necessary lighting.

Action items:

John will obtain 3 quotes for fence replacement and distribute to board members via email for vote.

Steve will work on signage quotes and distribute quotes with sign language to board members via email for vote.

There are no other new or pending matters.

John moves to adjourn 7:08 p.m. All in favor; motion carries. Meeting adjourned at 7:08 p.m.